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How to punch using QR Code

Introduction

A QR Code is a two-dimensional bar code, such as the following:

websiteQRCode_noFrame.png

You can allow your employees to clock IN or OUT using such a QR code. Each employee has his/her own unique QR code to identify him/her. It can presented on any media, such as printed on a piece of paper, on a sticker label, or displayed from the employee's mobile phone to a tablet running the time clock. The QR code can be used as an alternative to entering the employee's pin number, and used either in addition to or instead of face recognition.

How to Enable

To enable QR codes for your organization, sign in to the Console at https://console.fareclock.com, and go to Settings => Devices => Defaults => identity Settings:

 

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You can configure QR Codes as either the Primary or Secondary method of authentication. Primary means it will by default be prompted instead of entering a pin number, but the employee can still switch to entering a pin instead. Secondary means pin number will be prompted by default, but the employee can then switch to using QR code instead.

How to Enroll Workers in Console

After enabling QR codes, you'll need to set up each employee with a unique QR code. That can be done either in the Console or in the mobile app.

To configure in the Console, go to Settings => Users, and for each worker set up the QR code as follows:

 

Screen_Shot_2019-05-16_at_2.33.52_PM.png

 

In the QR code field, you can either specify any unique value, such as an employee ID number, or you can select a Random QR Code. After choosing a QR code, you can then print it by clicking on the Print link:

 

Screen_Shot_2019-05-16_at_2.34.00_PM.png

 

You can also print all workers' QR codes in a list, by going back to the user list view, add the QR Code column, and print it, as follows:

 

 Screen_Shot_2019-05-16_at_2.34.47_PM.png

 And click Export button, then Print.

Screen_Shot_2019-05-16_at_2.34.56_PM.png

 

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How to Enroll Workers in Mobile App

You can also enroll worker QR codes in the mobile app. You'll first need to access the employee list, from the left menu on the app's start screen. This screen is protected by administrator login:

 

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If you are adding a brand new employee, you can tap on the + button in the upper right corner, and you'll be taken to a form to add the employee:

 

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If the employee already exists, and you have a pre-printed QR code you obtained from somewhere, then you can enroll that QR code by selecting the employee in the list to navigate to the employee card:

 

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The tap on the "QR code" button, and you'll see the following:

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Tap on "Enroll new QR code" to open the QR Code scanner where you can scan a QR Code badge or sticker that you already have. After scanning it, it will be displayed on the screen:

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Now the employee can clock IN and OUT using this new QR code.

How to Punch

Simply tap the Employee Start button from the start screen of the app, and the QR code scanner will open:

IMG_2859.png

It defaults to using the front camera, but you can switch to the back camera, as well as turn on the flash. There's also an option in the upper right to enter the employee pin number instead.

Note that if you have face recognition enabled, the QR code scanning step may take place after the face recognition, depending on internet connectivity and whether the user was recognized.

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