Salary Settings:

Step 1: Go to the Fareclock Admin Console and go to Settings. Under ‘Settings’ find and click ‘Payroll’.

Step 2: Click the Pay Classes tab above.

Step 3: To create a new pay class, click on the "+ Add Pay Class" button.

Step 4: To configure Salary pay, start by creating a Pay Class and selecting the Salary pay mode.

Step 5: When the Pay Mode is set to Salary, a new section called "Salary Settings" will appear. There you can configure numerous options.

1. Days of Week worked - These indicate the specific days the workers worked within the week.

2. Work Hours per day - You are required to specify the hours worked by employees for each day.

3. Rate accuracy - This setting determines the number of decimal places to round off pay rates used for calculating employee pay. These pay rates include:

• Base Pay derived from each worker's salary compensation.
• Daily and Hourly Rates calculated from the Base Pay, applicable when Overtime or Undertime is enabled.

4. Pay Overtime & Differential - If checked, then any Overtime or Differential pay will be added on top of the worker's salary base pay. If enabled there are additional settings for Hourly rate strategy:

• Hourly pay rate - If set to Hourly pay rate, the Hourly Rate is simply the configure Hourly Pay Rate configured for each worker. Thus, both Salary and Hourly Pay rates must be configured for each worker: the Salary rate for Base Pay, and the Hourly rate to calculate undertime/overtime pay. The Hourly pay rate effective at the start of the pay period is used for the entire pay period. If an Hourly Pay rate is missing for a worker, then undertime/overtime pay will be zero.
• Prorate work days - If enabled, the Hourly Rate is calculated by determining the number of workdays within the pay period based on the configured workdays. The Base Pay for the period is divided by this count to calculate a Daily Rate, which is further divided by the specified work hours per day to arrive at the Hourly Rate. This rate may vary slightly between pay periods depending on the calendar.
• Fixed factor - If checked, the Hourly Rate is determined using a fixed calculation method. A "Fixed Factor" is derived based on the annual workdays and pay periods, which is then used to calculate a consistent Daily Rate. This Daily Rate is further divided by the specified work hours per day to arrive at the Hourly Rate. This approach is commonly used in the Philippines to ensure consistent calculations.

5. Deducts Undertime - If checked, then if the required work hours are not accrued for the pay period then pay is deducted, according to the Hourly rate strategy option.

Step 6: For organizations that pay Overtime, any hours worked beyond the daily work hour threshold or on non-work days will automatically be categorized as Overtime. If your Overtime rules are more specific—such as requiring Overtime pay for hours worked outside designated times—you can customize these in the Overtime Settings section.

For compliance requirements, you can implement Shift Scheduling to restrict when workers are permitted to clock in or out. Additionally, if you offer Pay Differentials, you can establish Pay Code Rules to assign varying pay rates based on specific calendar dates or periods.

For further details on these topics, refer to the following articles:

• Overtime Settings
• Shift Scheduling
• Pay Code Rules

Worker Settings:

Step 1: Go to the Fareclock Admin Console and go to Settings. Under ‘Settings’ find and click ‘Users’.

Step 2: You will see a list of users, click on the user you want to assign a pay class.

Step 3: In the ‘Extra Information’ section, you will find the option to assign a Pay Class to the worker. Please note that only one Pay Class can be assigned per worker.

Step 4: You'll also want to configure the worker's Salary Base Pay in the Compensation section.

Step 5: Click “+ New Pay Rate”.

If the Salary Pay Interval doesn’t match the Pay Class Pay Period, it will be automatically adjusted when calculating pay. For example, if you set a Weekly salary but the Pay Period is Monthly, the system will calculate the Monthly salary by multiplying the weekly amount by 52 (weeks in a year) and dividing it by 12 (months in a year).

You can use the Pay Rate Effective Date to handle pay changes for workers over time. The rate in effect at the start of the pay period will apply to the entire pay period.