Pay Code Rules

Pay Code Rules enable the configuration of varying pay rates and codes based on specific days and times. These rules support both standard weekly rates and holiday rates and can be applied to designated labels, which can be assigned to users, jobs, or shifts for streamlined payroll management.

Step 1: Go to the Fareclock Admin Console and go to Settings. Under ‘Settings’ find and click ‘Payroll’.

Step 2: Click the Rules tab above.

Step 3: To create a new pay code rule, click on the "+ New Pay Code Rule" button.

You must specify a "Priority" for each rule. When calculating rates, rules are processed in priority order starting with the lowest number. The first matching rule is applied, and all subsequent rules are ignored. So you should assign priorities starting with the most specific rules (e.g., holidays), followed by the more general ones (e.g., nights or weekends).

These rules utilize the overtime thresholds defined for the worker's pay class, and will override the pay codes for those thresholds. If a pay code is left blank in the rule, then the pay class value will be used.

To learn more about setting up a Pay Class, check out our help article on that:

https://support.fareclock.com/hc/en-us/articles/36014630711059-How-to-Setup-Salary-Calculation

And if you pay overtime, check our help article on setting that up:

https://support.fareclock.com/hc/en-us/articles/202035718

By default, just the basic REG / OT1 / OT2 pay code is displayed. But if you want more granular control over Day, Week, Period or Consecutive Day OT pay codes, you can switch to Advanced mode:

You can also apply the rules to specific labels, such as designated workers, jobs, or shifts.

For more information about how to set up Labels, check out our Help Article on that topic:

https://support.fareclock.com/hc/en-us/articles/35358984540307-Labels