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The Holiday Calendar is Fareclock's feature designed to streamline holiday time off management. With this functionality, holidays are automatically converted into time-off entries for eligible workers based on pre-defined calendar conditions such as hire duration. You can create multiple calendars to accommodate different holiday policies, ensuring flexibility for diverse teams. This feature simplifies holiday scheduling while ensuring accuracy and consistency across your workforce.
Setup:
Step 1: Go to the Fareclock Admin Console and go to Settings. Under ‘Settings’ find and click ‘Time Off’.
Step 2: To enable the feature, make sure to check the box next to ‘Enable’.
Step 3: Click the ‘Holidays’ tab above.
Step 4: To create a new calendar, click on ‘+ Add New Calendar’.
Step 5: Give the new calendar a name and configure settings like ‘Minimum Hire Date’ and other conditions, such as org units, departments, and pay classes.
Step 6: Once the calendar is saved, you can start adding holidays by clicking this button.
Step 7: To add a holiday, you’ll need to include the following details:
1. Name: Provide a name for the holiday.
2. Date: Specify the exact date of the holiday.
3. Hours: Typically corresponds to the full-day duration of a shift.
4. Code: Select the appropriate time off code. To know more about ‘Time Off Code’, please refer to this article.
5. Generated: Holidays are automatically generated at midnight on the holiday date. Before this, they appear in Time Cards and Schedules as read-only entries and cannot be edited. Once generated, these entries can be adjusted in Time Cards or the 'Manage Time Off' section. If a holiday is deleted after being generated, you’ll be prompted to confirm whether to also delete the associated time off entries. Additionally, creating a past holiday will immediately generate its time off entries.
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