Guide to Calculating Employee Wages

The wage reporting feature is available on all account plans. It is used for Hourly paid workers. To configure Salary paid workers, check out our dedicated help article on that topic:

https://support.fareclock.com/hc/en-us/articles/36014630711059-How-to-Setup-Salary-Calculation

Enable Feature

Step 1: Go to the Fareclock Admin Console and go to Settings. Under ‘Settings’ find and click ‘Payroll’.

Step 2: Enable the Enhanced payroll mode.

Pay Code Setup

Step 1: Click the ‘Pay Codes’ tab above.

Step 2: To create a new pay code, click on ‘+ New Pay Code’.

Step 3: The name, abbreviation and payroll ID are according to your preference. The important part is that you set the multiplier to 1.0 for a regular wage calculation.

Pay Class Setup

Step 1: Click the ‘Pay Classes’ tab above.

Step 2: To create a new pay class, click on ‘+ Add Pay Class’.

Step 3: Edit the settings and make sure you set the Regular Pay Code.

Overtime

If you also pay overtime, refer to the following article which explains how to set up overtime:

https://support.fareclock.com/hc/en-us/articles/202035718

Pay Code

If you want to set up rules to pay special pay rates for nights, weekends, and/or holidays, check out our help article on setting that up:

https://support.fareclock.com/hc/en-us/articles/360016286874-Pay-Code-Rules

Worker’s Pay Class and Wage Setup

Step 1: Go to the Fareclock Admin Console and go to Settings. Under ‘Settings’ find and click ‘Users’.

Step 2: You will see a list of users, click on the user you want to edit the settings.

Step 3: Under ‘Extra Information,’ you will see ‘Pay class’ and select the appropriate pay class for the worker.

Step 4: After editing the pay class, go to the ‘Compensation’ section below.

Step 5: Click ‘+ New Pay Rate’.

Step 6: You'll need to select Hourly type, and specify a wage. You can also optionally specify an Effective Date, particularly later on if you give the worker a raise. For starters, you can probably leave the Effective Date blank to make it the default for all dates.

If you do not create a pay rate, then it will default to 0.00 and wages will be 0.00 in the reports. If you only want to calculate overtime hours and not pay, then leaving wage blank may be your preference.

Administrator Access to Worker Compensation

You can restrict which Administrators can access Worker compensation and report pay totals. See our help article on configuring administrator permissions:

https://support.fareclock.com/hc/en-us/articles/360041345353-How-to-control-Administrator-permissions-

Reports

Wage totals are displayed in the Time Cards report, which can be accessed through the Admin Console.

Step 1: Go to the Fareclock Admin Console and go to Reports. Under ‘Reports’ find and click ‘Time Cards’.

Step 2: When your Pay Class is configured and active, additional columns for Regular Hours and Regular Pay will become available. The Totals report will also display separate columns for each Pay Code. If overtime has been configured, the report will include dedicated columns for OT1 and OT2 as well.