Fareclock's Reports

Fareclock offers a variety of customizable reports that you can print and download to efficiently track and manage workforce data. These reports provide valuable insights to help you monitor employee hours, attendance, and other key metrics, ensuring you have the flexibility to generate the data that best fits your needs.

a. Absent Report

Absent Reports provide detailed records of employee absences over a selected timeframe, including daily, weekly, monthly, or pay period views. These reports help track missed workdays, identify absence patterns, and ensure accurate attendance monitoring for payroll and compliance purposes.

b. Absent Totals Report

Absent Totals Reports provide a summary of total absences within a specified timeframe, such as a day, week, month, or pay period. Instead of listing individual absence details, this report presents a roll-up count of absences, this helps in tracking attendance patterns and knowing how many employees were absent during a specific period.

Difference Between Absent Reports and Absent Totals Reports

• Absent Reports provide detailed records of each absence, including specific employees and dates.
• Absent Totals Reports summarize the total number of absences without listing individual employee details, offering a broader overview of attendance trends.

c. Audit Report

The Audit feature records all changes made by Account Owners (Super Admins) and Admins in the Console. Every action is logged in the audit trail, providing a detailed history of modifications. This includes information about the specific changes, affected resources, and any associated resources, ensuring transparency and accountability in system management.

d. Audit Time Report

The Audit Time Report provides a summary of recorded time-related actions, such as creating, updating, or deleting punches, along with details of the action and the worker involved. However, it is less detailed than the Audit Report and focuses primarily on time-related modifications.

Difference Between Audit Report and Audit Time Report:

• Audit Report: A comprehensive log of all changes made by Account Owners (Super Admins) and Admins in the Console. It includes detailed information on affected resources and associated actions.
• Audit Time Report: Specifically tracks time-related actions, such as creating or modifying punches, showing the in and out details of each action but without the broader system change details included in the full Audit Report.

Related Articles:

• How do I view an audit log of all changes made by users?
• How can I see whether an administrator manually added or edited a punch?

e. Clock Logs Report

The Clock Logs Report provides detailed information about each punch recorded by workers. It includes the punch status, any flags (like late, early, or missed punches), and the exact punch details (time, date, and device used). This report helps you monitor attendance accuracy, identify potential issues, and verify if punches were successfully recorded or flagged for review.

f. Credentials Report

The Credentials Report provides a detailed overview of each worker’s credentials. It shows whether a credential is valid or expired, if a document (like a photo or PDF) has been uploaded, and the expiration date of each credential. This report helps you easily track compliance, manage renewals, and ensure all required documentation is up to date.

Related Article:

• Credentialing

g. Credential Roll Call Report

The Credential Roll Call Report includes detailed information about each worker, such as their name, credential type, credential status (valid or invalid), clock-in details, and credential expiration date. It helps you quickly verify which workers are compliant and actively clocking in with valid credentials.

Difference between Credentials Report and Credential Roll Call Report:

• Credentials Report focuses on listing all credentials assigned to workers, their validity, supporting documents, and expiration dates. It’s primarily used for tracking compliance and managing renewals.
• Credential Roll Call Report combines credential information with clock-in activity, giving you a real-time view of who is working and whether they are using valid credentials. It’s useful for daily monitoring and operational checks.

h. Job Transfers Report

The Job Transfer Report provides a comprehensive record of job transfers, including the location where the transfer occurred, the exact in and out times, and the specific job details. It also tracks the number of stop durations, total travel time, and the regular and overtime hours worked. This report helps ensure accurate time tracking, monitor employee job transitions, and streamline payroll calculations.

Related Article:

• Job Transfer

i. Net Pay Analysis Report

The Net Pay Analysis Report provides detailed information about Net Pay adjustment entries. It includes key data such as the pay date, pay class, total regular hours worked, corresponding regular pay, and any applied pay code rules. This report helps track how net pay is calculated and ensures transparency and accuracy in payroll processing.

j. Payroll Report

The Payroll Report provides a detailed breakdown of employee pay, including per-hour or per-day calculations for each pay code. It outlines the pay rates, regular hours worked, overtime hours (OT1 and OT2), time off, break durations, and late hours. This report helps track employee earnings accurately by detailing how each pay code impacts their total compensation.

Related Articles:

• Payroll Settings
• What are integration templates?
• How to export reports to Excel or your Payroll/Accounting System

k. Pay Run Analysis Report

The Pay Run Analysis Report provides an overview of the pay class and the entire pay run for a specific period. It includes details of all pay transactions, such as regular hours, overtime, deductions, and adjustments, organized by pay class. This report helps monitor and analyze the accuracy of pay runs, ensuring that all pay codes and calculations are correctly applied for each employee in their respective pay class.

Related Article:

• How to generate Pay Runs

l. Pay Run Code Analysis Report

The Pay Run Code Analysis Report provides a detailed breakdown of pay codes used during a specific pay run. It includes information such as the pay date, pay class, pay code, code type, the number of hours worked under each pay code, and the corresponding pay amount for those hours. This report allows you to analyze how different pay codes (like regular hours, overtime, or special allowances) are applied to each employee’s pay, ensuring transparency and accuracy in payroll calculations.

m. Pay Run Labor Analysis Report

The Pay Run Labor Analysis Report provides a detailed breakdown of labor costs by job. It includes the entry date, pay date, labor type, pay class, job name, and job phase (if applicable). This report helps track how labor hours and wages are distributed across different jobs and phases during a pay run, making it easier to analyze labor costs and project allocations.

n. Raw Punches Report

The Raw Punches Report provides detailed information about each clock-in and clock-out entry recorded in the system. It includes the punch status, who last edited the entry, the assigned pay class, and associated job, job phase, and cost code (if applicable). It also shows any assigned labels, in flags (like errors or exceptions), clock-in and clock-out times, whether the punch is paid, and the original punch data before any edits were made. This report is useful for auditing and verifying raw attendance data.

o. Raw Punch Totals Report

The Raw Punch Totals Report summarizes total time-related data based on raw punch entries. It includes the calculated worked hours, raw hours (unadjusted time from punches), late hours, and the grand total of all hours combined. This report provides a clear overview of total attendance metrics without any applied rounding or rule adjustments.

Difference between Raw Punches Report and Raw Punch Totals Report:

• Raw Punches Report provides detailed information about each punch entry, including punch status, last edited by, pay class, job, job phase (if applicable), cost code (if applicable), labels, flags, clock-in/out times, paid status, and original time.
• Raw Punch Totals Report summarizes the total hours worked, including raw hours, late hours, and the grand total, focusing on the overall work time rather than individual punch details.

p. Roll Call Report

The Roll Call Report provides a comprehensive view of employee attendance, including the org unit, department, labels, worker details, and their clock-in and clock-out times. It helps track which workers were present during a specific period, offering a clear record of attendance across various departments and units.

q. Salary Report

The Salary Report provides a detailed breakdown of a worker's salary or monthly pay. It includes the worker's total hours worked, total pay earned, undertime hours and the corresponding pay deducted for undertime, as well as overtime hours and the pay earned for overtime work. Additionally, the report shows any differential hours and the associated pay for those hours, offering a comprehensive overview of the worker's salary details for the month.

Related Article:

• How to Setup Salary Calculation

r. Schedule Report

The Schedule Report shows an overview of an employee’s assigned shift for a specific date. It includes the shift type, start and end time, shift duration, and break duration. If time off is scheduled, the report displays a time off code (e.g., vacation or sick leave) and the time off duration. This helps track schedules and manage attendance efficiently.

s. Shift Summaries Report

The Shift Summaries Report provides detailed information about each worker's shift, including their name, pay class, shift class, date, start time, and end time. It helps you track the actual worked hours, shift types, and pay classifications for employees, offering a clear overview of past shifts and ensuring that the recorded time aligns with your payroll requirements.

Difference between Schedule Report and Shift Summaries Report:

• Schedule Report displays upcoming shifts and planned work hours, helping with future scheduling and resource allocation.
• Shift Summaries Report focuses on completed shifts, summarizing the actual hours worked and the associated pay details, making it ideal for tracking past performance and ensuring accurate payroll processing.

t. Tardy Report

The Tardy Report provides detailed information about workers who have clocked in late within or during their shift, including their clock-in time, tardy hours, worker name, job, date, and the address where the clock-in occurred. This report helps track employee punctuality by identifying instances of tardiness, allowing managers to monitor attendance patterns, address performance issues, and ensure timely work schedules are maintained. It’s a useful tool for maintaining discipline and improving workforce productivity. Note that the Tardy Report is for Fixed Shift workers and is not applicable for Open Shift.

u. Time Cards Report

The Time Cards Report allows you to view all workers' time cards in one place. Fareclock offers a detailed time card editor that enables you to manage various time-related details, including regular hours, overtime (OT), and time off. The report also displays crucial information such as the worker’s pay rate, shift class, date, job, job phase, and cost code (if applicable), along with flags to highlight specific issues or entries for review. This tool ensures accurate timekeeping and effective management of labor costs.

Related Articles:

• What do the red codes mean in the Time Cards report?
• How do I calculate overtime?
• Editing Time Cards: A Comprehensive Guide

v. Time Off Report

The Time Off Report provides a detailed overview of time off taken by workers. It includes the worker's name, the date of the time off, the time off code (such as vacation, sick leave, etc.), and the breakdown of paid and unpaid hours. This report also displays the total hours taken off for the specified period. It helps in tracking employee absences, ensuring proper documentation of time off, and managing payroll accurately by distinguishing between paid and unpaid leave.

Related Articles:

• Time Off
• Time Off Settings
• How to Setup Time Off Accruals and Policies
• How do I track holidays, vacation, sick time, and other time off?

w. Time Off Balances Report

The Time Off Balances Report provides an overview of each worker’s available time off, including the specific time off code (e.g., vacation, sick leave) and their remaining balance. It shows both the balance in hours and days, helping to track how much paid or unpaid leave an employee has left. This report is useful for managing and planning employee absences and ensuring that time off policies are properly adhered to and monitored.

x. Time Off Totals Report

The Time Off Totals Report summarizes the total amount of time off taken by each worker, categorizing it into paid and unpaid hours. It provides a breakdown of how much time off has been used, helping to track employee absences and manage leave balances effectively. This report is essential for monitoring overall leave usage, ensuring compliance with company policies, and maintaining accurate payroll records for paid and unpaid time off.

Key Difference:

• Time Off Report tracks individual time-off instances by date and type of leave.
• Time Off Balances Report tracks the remaining available leave hours/days for each worker.
• Time Off Totals Report summarizes total time off used, broken down into paid and unpaid hours.

y. Totals Report

The Totals Report summarizes various work hours and time off taken by employees. It includes regular hours for standard shifts, overtime hours,and holiday hours. It also tracks time off hours for both paid and unpaid leave, as well as paid time off (PTO) hours for compensated leave. This report helps with accurate payroll processing by detailing employee work and leave hours.

z. Memorized Reports

The Memorized Report allows your organization to save a custom report format for all available reports in the Reports section, such as Timecards, Tardy, Absences, and more based on specific preferences for how the data should appear. This feature saves time by allowing you to easily generate the report with your preferred format and filters every time, ensuring consistency and accuracy in the data presented. Additionally, you can schedule the report to be automatically sent to your email, streamlining your workflow and keeping you updated without having to manually generate the report.