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The purpose of this article is to provide an overview of the configurations available in the Fareclock Admin Console, explained section by section.
Manage
Attendance - A feature that tracks workers' compliance with shift schedules. You can set up a point system for infractions and trigger disciplinary actions at certain thresholds. Shift reminder notifications for workers and admins can also be enabled for shifts, breaks, and shift endings. You can manage this feature by enabling it under settings.
Clock Logs - It audits all time clock attempts to track employee issues. It records both successful and failed clock-ins/outs, including failed face recognition or incomplete transactions. If an admin rejects or approves a log, it’s marked accordingly. Logs flagged as "Requires Action" need review for either punch approval or face model updates.
Geo Mapping - You can track an employee's live location only while they are clocked in; tracking stops when they clock out. Also, Geo fences can restrict where a worker can clock in & clock out (e.g., within 1 km radius of a specified location). If an employee tries to clock in or clock out outside this area, the punch is rejected.
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How to setup live geo location tracking?
Messaging - This feature provides details about the time and date, sender, recipient, subject, and status of system messages.
Payroll - It displays pay runs, allows adding new ones, and manages net pay adjustments. You can manage this feature by enabling it under settings.
Raw Punches - This feature displays raw employee punches and their details, as well as missed punches for approval or rejection.
Schedule - It allows the admin to schedule shifts for employees by worker, team, job, or device, as well as create and edit teams within the organization. To manage this feature, enable it under settings and choose either 'Schedule' or 'Schedule+Open-Shift'.
Related article/s:
Teams, Job, and Devices Schedule
How do existing users switch to new Schedule Teams?
Time Cards - This feature enables you to view and edit punches, either individually or in bulk.
Time Off - This allows administrators to edit workers' time-off and either approve or reject time-off requests. The Time Off feature is used to enter and manage non-worked paid and/or unpaid hours, such as holidays, vacation, sick leave, and unexcused absences. You can manage this feature by enabling it under settings.
Settings
Attendance - In this setting, your organization can enforce attendance policies by enabling the feature. You can also customize these policies, as well as add and edit infraction types and event types to suit your organization's needs.
Related article/s:
How to setup attendance feature
Costing - An optional feature set that allows you to do one or more of the following:
> Define a list of jobs that employees can select from when clocking in.
> Utilize enhanced job classifications, incorporating job phases and cost codes for more detailed tracking.
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Devices - This allows you to view and modify device settings within the organization, add, and configure new devices. You can also add and adjust geo-fences, as well as view and modify existing ones. For default settings, adjustments can be made to identity, face recognition, geo-location, feature settings, security, and synchronization options.
Related article/s:
Teams, Job, and Devices Schedule
How to reduce employee screen touches on the time clock device?
Can an employee change the time on the time clock device to manipulate punch times?
Integrations - This setting allows you to establish connections with supported third-party providers to synchronize data between Fareclock and the external system. These connections are primarily used to sync employee information and payroll data.
Currently, Fareclock supports integration with three providers: QuickBooks Online and Xero.
Related article/s:
What are Integration Connections?
What are integration templates?
How do I import employee times into QuickBooks?
Organization - This feature allows you to edit your organization's name, timezone, and format settings. Additionally, you can view, edit, and add custom fields, departments, labels, and organizational units. This is essential for efficiently classifying workers, especially when adding new users in the console.
Payroll - This allows you to modify the default payroll settings and manage pay classes, pay codes, pay code rules, net pay adjustment codes, and statutory deductions. It proves useful when managing your payroll processes efficiently.
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Punches - This setting allows you to view, add, and edit punch states and punch codes.
Custom Punch States let administrators define multiple punch states, which can be locked to prevent further edits. You can filter and bulk edit punches by state, making it easier to track approvals and exports to payroll.
Punch Codes let employees select a reason when clocking IN or OUT, such as "Lunch" or "Doctor Appointment," which is then attached to their punch for reporting purposes.
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Shifts - This feature allows you to adjust default settings, shift classes, breaks, and rounding rules, making it essential for managing your organization's schedule.
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Time Off - A feature that allows you to configure default settings for time off and manage time off codes, policies, and entitlements.
Related article/s:
How to set up Time Off Accruals and Policies
Users - Allows you to view the complete list of workers in the organization, edit user settings, and add new users. You can also adjust default worker roles and administrator settings, as well as view, add, and edit health and safety policies, credentials, and briefing types.
Related article/s:
Adding Users in Fareclock Console Using Three Methods
How to control Administrator permissions?
Settings for Account Owner (Super Admin):
Billing - This setting lets you view your current plan, change it, or cancel the service. You can also view and export invoices from this section.
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